Key Dates and Fees

Key Dates

Depending on the reviewers’ comments papers will either be accepted as-is or with minor revisions. If papers are deemed in need of major revisions they will be rejected. Papers determined to need revisions will receive final acceptance in time for the early-bird registration deadline.

Call for Papers 15th August 2018 Check the website for conference information and a list of topics
Conference submission system opens 30th August 2018 Please check the website to download paper templates and check detailed submission instructions
(Optional) Short Abstract Submission Deadline 30th September 2018 Submit a 1-page abstract that covers the context, methodology and key results
Feedback on abstracts sent by 7th October 2018 Feedback sent to authors of submitted abstracts
Full Paper Submission Deadline 21st January  2019 Deadline for full paper submission,
Authors receive feedback on the full paper submission Week of 1st March 2019 Authors receive reviews of submitted papers and are invited to submit the camera-ready versions.
Early-Bird Registration 30th April 2019 Early-bird registration closes. Attendees registering after this day have to pay the full conference fee.
The closing of the online registration system 1st July 2019 After this date only on-site registration is possible.


The following registration options are available. Description of what each option includes are provided below:

Registration Tickets 
Options Regular Student
Early Bird

(Until 30th April)


(From 1st May)

Early Bird

(Until 30th April)


(From 1st May)

2019 EC3

(July 10-12)

€600 €720 €480 €600
Academic conference only

(July 11-12)

€450 €540 €360 €450
Industry day only

(July 10)

€290 €290 N/A N/A
Optional Items
Extra Paper processing fee

(for student registrations only)

€60 All student registrations include publishing one paper in the proceedings. For an additional paper, the extra paper processing fee should be paid.
Accompanying person ticket €50 Extra ticket for the conference dinner.
Sightseeing events Booked using the registration system, to be paid on site at the registration desk. See Social Programme for the (optional) excursions.
Hotel A block of rooms has been pre-reserved with special rates for the conference attendees. To get the special rates please book using the special link provided in the registration website.

Note: There are plenty of options to suit all budgets and tastes exist within walking distance to the hotel. To explore alternative options, please consult your agent or online hotel booking and short-term rentals websites.

Registration Process:

Registration and payment take place through the paper submission system. Please select the “Register as Participant” option. Once you have confirmed the registration, you will be directed to pay using a credit card. Payments are processed using the secure online service “Stripe”. To get the reduced early-bird registration fee, registration and payment should be received before the early-bird registration deadline.


EC3 Ticket: Includes admission to all three days of the conference, lunch and coffee/tea for all days, as well as, one ticket to the welcome reception and one to the banquet dinner.

Academic Conference only: Includes admission to the sessions on the two days of the academic conference only. Lunch and coffee/tea is also included, as well as,  one ticket to the welcome reception and one to the banquet dinner.

Industry Day only: Includes admission to the industry day only. Lunch and coffee/tea for the day is also included, as well as,  one ticket to the welcome reception.

Accompanying Persons:

Accompanying persons or persons registering only for the industry day, can purchase tickets for the conference dinner at the cost specified in the table above.

On-site registration:

The online registration system will be open until July 1st, 2019. After this date, onsite registration is possible, with an additional on-site processing fee of €50.


Invoices and payment receipts will be made available to all registered participants prior to the conference. Separate invoices will be issued on site for social activities and extra tickets to the conference dinner.


If you have questions or issues with the registration process, please contact us at