Instructions and Templates
Abstracts (Optional): The peer-review process will be focused on the Full Papers; we welcome but do not require early abstract submissions. Abstracts must be prepared using the Abstract Templates available below and must be submitted using the conference’s submission system (Conftool) EC3 Conftool. Subject Area Chairs will review the abstracts received to determine their suitability for this Congress and recommend which of the track areas is most suitable. This will serve as a guideline for preparing the full papers.
Full Papers: Full Papers must be prepared using the Full Paper Template document available below and must be submitted on the conference’s submission system EC3 Conftool. Full Papers will be reviewed by two international peer reviewers selected by the Subject Area Chairs for their expertise in the domain and their lack of conflict with the authors. Given the reviews, the Subject Area Chairs will make the decisions in collaboration with the Programme Chair. The decision may require the authors to resubmit their manuscript after having addressed issues raised by the reviewers.
Submission Instructions and Templates: All submissions will be handled electronically via the conference’s submission website. All authors must agree to the policies stipulated below. Papers should be prepared using the EC3 template and are limited to eight pages, including figures and tables. Please refer to the following files for detailed formatting instructions:
- Full Paper Template with instructions for preparing your paper (MS Word): Word Template
- Full Paper Template with instruction for preparing your paper (LaTeX): LaTeX Template
- Conference’s Submission System: EC3 ConfTool
- Instructions for authors on using the ConfTool submission system.
Abstract and paper must be submitted in pdf format using the templates above.
Conflict Responsibilities: It is the primary author’s responsibility to ensure that all authors on their paper have their correct institutional and country information on the submission website. This information will be used to resolve assignments to both reviewers and area chairs. If a paper is found to have an undeclared or incorrect institutional conflict, the paper may be summarily rejected.
Review Process: By submitting a paper to EC3, the authors agree to the review process and understand that papers are processed to match each manuscript to the best possible Subject Area Chairs and reviewers. Each paper will be double-blind reviewed. Note that the decisions for each paper will be either of the following three: Accept as is; Accept pending minor revision; or, Reject. Note that there is no decision to Accept with major revision! Getting your manuscript accepted at EC3 thus requires that you ensure that it is of great quality both in content (research contribution) and format (English and writing style).
Publication: All accepted papers will be made available to all registered participants shortly before the conference. They will become “open access” to the public one month after the conference. The organising committee will provide a unique DOI number and a permanent link to each accepted paper.
Attendance/Registration responsibilities: The authors agree that if the paper is accepted, at least one of the authors will register for the conference and present the paper there. Each regular participant can publish up to two papers. If an author has three or more papers, an additional author will be required for each additional paper. Student authors can publish up to one paper. Students are given the option when registering for the conference to register for publication and presentation of a second paper (for an additional fee).